UPCMU

UP COLLEGE OF MUSIC
ADMINISTRATION

DEAN’S OFFICE

Functions/Duties:

• Process documents related to appointments, travel and other personnel actions
• Requests fund for projects, equipment, supplies, instruments, maintenance and infrastructure and expenditures
• Monitors facilities (i.e. building equipment and instruments)
• Facilitates official request
• Disseminates information related to official announcements from the College, UP Administration and from institutions
• Manages concert series and other official college activities
• Manages and coordinates use of facilities
• Maintains UP Music website, Facebook, etc.
• Implements projects/activities, renovation and innovations in terms of facilities and its human resources toward its personal and institutional development
• Manages research and publications

OFFICE OF THE COLLEGE SECRETARY

The Office of the College Secretary is the official keeper of records, overseer of registration and scholastic evaluation of students at the college level.

The Office of the College Secretary serves as the liaison of the college to various offices in the University. It is in constant communication with sections of the Office of the University Registrar such as Admission and Registration Section (ARS), Computerized Registration and Student Records Section (CRSRS), Records Management and Appraisal Section (RMAS), and Publication and University Council Secretariat Section (PUCSS).

Among the offices under the Office of the Vice Chancellor for Student Affairs, the Office of the College Secretary coordinates with the Office of Scholarship and Student Services, Office of Student Activities, Office of Counseling and Guidance, and Student Disciplinary Tribunal. Likewise, it coordinates with the Office of Extension Coordination under the Office of the Vice Chancellor for Academic Affairs.

Goals:

• To advocate awareness on pertinent University and college policies, rules and regulations related to admission, registration, progress and graduation of students.
• To ensure the smooth flow of activities related to admission, registration, progress and graduation of students.
• To safeguard the integrity of the permanent academic records of students from admission to graduation and beyond.
• To provide efficient and friendly service to faculty, students and the community.

Functions:

• Implements University and college policies, rules, thrusts and priorities related to admission, registration, progress and graduation.
• Coordinates with departments and other offices in the college, and with various offices in the University in relation to admission, registration, progress and graduation of students.
• Prepares, facilitates and conducts activities related to admission, registration, progress and graduation of students.
• Manages and appraises students records from admission to graduation and beyond.
• Conducts orientation on University and college policies and rules among new students.
• Addresses concerns of faculty, students, and the community related to admission, registration, progress and graduation of students.

*Primer for College Secretaries and Manual for Student Records Evaluators, OUR 2014 s


Monday to Friday
8:00 AM – 5:00 PM
(No Noon Break) 

ON THE USE OF:


1. Filled-out borrower’s form must be signed by respective Department Chair & Dean (or    in his absence, the Administrative Officer).

2. Filled-out and signed borrower’s form must be photocopied, copy of which must be    kept in the office.

3. Permission must be sought at least a week before the use of instruments/equipment.

4. Instruments/equipment can be used only for recitals & college performances. As    government property, they are not for personal use/project/performances.


1. The use of practice rooms will be limited to two (2) hours for majors and 1 ½ for non-majors.

2. Students must give way to the faculty who may need the practice room.

3. The Practice Room Slip will be used for room use from 8:00 AM-5:00 PM.

4. The Request Letter Form shall be used for room reservation past 5:00 PM on weekdays and sessions on weekends. The request Letter Form must be submitted three (3) days before the scheduled use with endorsement of the Department Chair.

5. There shall be no practice near Abelardo Hall Auditorium if there is a performance ongoing at the AHA.

6. The AHA, Gamelan Room and Museum may be used from Monday to Friday as practice rooms. Those who will use it on a Saturday must write a letter to the Dean endorsed by their teacher or Department Chairs.

7. Practice rooms are closed during registration/enrollment. Practice rooms are available only to registered students (present your Form 5 as proof of enrollment in Piano). No Form 5, No Practice Slip.

8. The practice room privilege of CMu faculty and students is not transferrable. Outsiders must write a letter of request and pay the necessary fee.

9. Food and drinks are strictly not allowed in the room.


The following rules must be strictly observed:

1. NO SMOKING is allowed inside the hall at any time, including rehearsals. No smoking within the college premises.

2. NO FOOD OR DRINKS are allowed inside the hall at any time including rehearsals. Maintain cleanliness of auditorium surroundings.

3. NO POSTERS are to be posted or stapled to the wall of the hall.

4. Priority should be given to Students and Faculty. College of Music has the right to cancel any reservations for its use.

5. All reservations must be confirmed three weeks before the scheduled performance date. Failure to do so will automatically mean cancellation of reservation and forfeiture of the reservation fee.

6. Sets or props must NOT be nailed to the floor at any time. Remove all sets or props after performance or event.

7. The hall must be cleared of all props and other paraphernalia immediately after the last performance. In the event that the Rentee fails to do this, the Music Administration is hereby authorized to remove such and make necessary charges to the account of the rentee or dispose of the same, as it may deem fit.


The following rules must be strictly observed:


1. NO SMOKING inside the auditorium at any time, including rehearsals. No smoking within the college premises.

2. NO FOOD OR DRINKS are allowed inside the auditorium at any time including rehearsals.Maintain cleanliness of auditorium surroundings.

3. NO POSTERS are to be posted or stapled to the wall or post of the auditorium.

4. All plans for sets, props and other paraphernalia to be used in the performance must be cleared with the Music Administration at ,least 10 days before the scheduled performance. All sets must be movable and easily set aside.

5. Sets or props must NOT be nailed to the floor at any time.

6. No fixtures, curtains, etc., in the Auditorium must be moved without permission of the Music Administration.

7. Plans to put additional chairs in the Auditorium must be cleared with the above office prior to a performance.

8. All reservations must be confirmed three weeks before the scheduled performance date. Failure to do so will automatically mean cancellation of reservation and forfeiture of the reservation fee.

9. Postponement of performances and “last minute” alteration of plan for props, sets and other paraphernalia must be cleared with the Music Administration.

10. The Auditorium must be cleared of all props and other paraphernalia immediately after the last performance. In the event that the Rentee fails to do this, the Music Administration is hereby authorized to remove such and make necessary charges to the account of the rentee or dispose of the same, as it may deem fit.

11. On electric facilities and safety precautions of the Auditorium, the following rules shall apply:
a. All electrical wires and lights installed in the auditorium shall not be rearranged without the previous permission from the Music Administration.
b. All exit doors must be left unlocked during the film showing, performances, etc.
c. Only the College electrician is authorized to make rearrangements, alterations, or adjustments in electrical wirings and lightings.

12. Expenses to be incurred on all damage done to the Auditorium and other fixtures must be borne by the sponsoring organization.

13. USHERS must be provided by the renter to ensure that all AHA rules are observed.

14. Management reserves the right to regulate sound levels during performances. Continuous program sound levels should not exceed 90dB. Momentary peaks of up to 110dB are allowed. Sound reinforcement systems to be brought in by the client should be subject to the approval of the management upon review of this application and checked by the duly authorized audio personnel of UP College of Music Abelardo Hall Auditorium. Sound levels during performances will be strictly monitored.

15. NO DECORATION should be attached to the curtains.

16. Food sale, food stalls, sponsors’/advertisers’ booths, and catering service are not allowed unless with prior permission from the College of Music Administration. Charges apply.

17. A liaison officer/contact person must be assigned by the renter to officially communicate and coordinate with the Abelardo Auditorium personnel during the renter’s entire duration of reservation on ________________________.

18. The College of Music shall not be held liable for any losses of property, belongings and/or materials incurred by the renter within the college premises.

N.B. The College of Music reserves the right to cancel or postpone any performance when in its perception and determination any of the above rules is violated.


DOWNLOADABLE FORMS

Freely accessible...

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For Faculty and Staff:
a. Leave form
b. Certificate of Service
c. Enrollment Privilege for Employee/Employee Dependents Form
d. DTR
e. Official Travel Authority form (faculty)
f. eHOPE
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For Students and other forms:
a. Materials Equipment Request Form
b. Audience Satisfaction Form
c. 2018 CMO Job Order
d. 2018 Borrower's Slip

Example

ADMINISTRATION STAFF 



Dean’s Office

Eva Cadiz
Administrative Officer V

Elvira Briones
Administrative Officer IV

Edmund Nerval
Administrative Officer III

Rizalina Balucos
Administrative Aide IV

Fatima Manuzon
Office Assistant

Ariane Domingo
University Research Associate I
(Detailed at the CMu Library)


Hubert Fucio
Artist

Mary-Ann Cabansag
Administrative Assistant V
(Detailed as staff-in-charge at the Musicology and Composition Department)


Office of the College Secretary

Concepcion Rongavilla
Administrative Officer V

Elyrose Saban
Administrative Aide VI

Celeste Salonga
Office Senior Assistant

Technical and Utility Section

Felicisimo Calabon
Administrative Assistant I

Emmanuel Rullog
Administrative Assistant III

Jerico Bautista
Media Production Assistant

Butch Liboon
Emergency Office Assistant

Robert Cañete
Onofre Hernandez
Sofronio Arcayna
Rogelio Feniza
Lilibeth Balolot

Research Program Office

Josephine Baradas
University Researcher I

Graduate Program Office

Rommel Gojo
University Research Associate II

Address

University of the Philippines College of Music, Osmeña Street, University of the Philippines, Diliman, Quezon City, Philippines, 1101


Contacts

Email: upcmudilimanmedia@gmail.com 
Phone:
(+632) 981-8500 loc. 2629
Fax: (+632) 981-8500 loc. 2639

Quick links

U.P. MAINPAGE
U.P. ADMISSION 
U.P. CASH OFFICE

College of Music Downloadable Forms
The U.P. College of Music

The premiere music institution of learning in the Philippines, which produces excellent, intelligent, and humane professional musicians and scholars whose integrative and well-rounded music training will shine and lead in the fields of music-making and thinking about music in Southeast Asia and the world.