Crediting of Courses

Eight (8) units of Physical Education (PE) are required of all undergraduate students with the following exceptions:

   1. members of the ROTC Band (required to take only 2 PEs);
   2. members of the Rayadillo;
   3. students 30 years old or older;
   4. students who hold the Associate in Arts title (or equivalent) or a Bachelor’s degree;
   5. veterans of the armed forces, navy, or air force; and
   6. students who have served on a full-time basis for at least two (2) years in the armed forces, navy, or air force.

Students who fall under # 1 or 2 need DMST Certification. On the other hand, students who fall under #3, 4, 5, or 6 need to request a Certificate of PE Exemption at the College of Human Kinetics (CHK). Please note that students who have earned their pre-baccalaureate or baccalaureate degree at UP Diliman or another UP constituent university need NOT apply for PE crediting or exemption.

Another way to earn PE credits is to take and pass the Proficiency Examinations in Physical Education (PEPE). Students may take proficiency examinations in one (1) or more courses to meet the PE requirements. The examination is given twice a year, i.e., before the start of every semester. Students may inquire at the CHK Department of Physical Education regarding the schedule and requirements of PEPE. The procedure below is for students who would like to earn PE credit or exemption through other means aside from PEPE.


Qualification The student falls in any of the six categories mentioned above.
Processing period For students under category #1 or 2, processing time at CMu is as soon as they finish their NSTP ROTC 1 and 2; for students under category #3, 4, 5, or 6, processing time at CMu is preferably during their first year at CMu.

Processing time at DMST or CHK depends on these offices’ own timetables.
Requirements
  • For # 1 or 2: Passing grade for NSTP ROTC 1 and 2
  • For # 3: (A) PSA birth certificate or any equivalent document proving age (to be provided by the student) and (B) copy of University Admission Slip (Request at CMuOCS)
  • For # 4: (A) Certified copy of Transcript of Records with remarks “Copy for UP Diliman (Request at OUR) and (B) copy of University Admission Slip (request at CMuOCS)
  • For # 5 or 6: (A) Service Record or or any equivalent document from AFP (to be provided by the student) and (B) copy of University Admission Slip (request at CMuOCS)
  • Mode of transaction Face to face or online
    Procedure
    For category # 1 or 2
    1. The student, as soon as he/she completes or passes the required NSTP ROTC 1 and 2, emails musicocs.upd@up.edu.ph to inform that he/she has completed NSTP ROTC 1 and 2.
    2. OCS emails the DMST Office to request for certification for the student.
    3. The DMST Office emails the certification to OCS.
    4. OCS forwards the DMST certification to the student and the OUR.
    For category # 3, 4, 5, or 6
    1. The student emails musicocs.upd@up.edu.ph to request a copy of his/her University Admission Slip.
    2. The student requests a Certification of PE Exemption at CHK (in person or via email to colsecchk.upd@up.edu.ph). He/She attaches the required documents.
    3. CHK reviews the student’s request and acts accordingly. If the student is eligible, CHK issues a Certification of PE Exemption to the student.
    4. The student forwards his/her Certification of PE Exemption to OCS in person or via email to musicocs.upd@up.edu.ph.
    5. OCS forwards the student’s Certification of PE Exemption to OUR.
    Further information Physical Education, UPD General Catalogue Proficiency Examination in Physical Education (PEPE), UPD General Catalogue

    Advance Credit Without Validation is a procedure in which a transfer student applies courses he/she took from his/her previous university to be credited in lieu of required UP Diliman courses. In this procedure, the student does not go through a validation exam; rather the offering unit evaluates the courses that the student is applying for credit. If the offering unit approves and the student finishes the whole application process, the student earns credit for those courses and is no longer required to take them. Application for advance credit without validation is not for transfer students from the UP System as crediting of their courses will be done by the college SRE and validated by the OUR SRE.

    Note that there is a related but different procedure called Validation for Advance Credit. (See the UPD Academic Calendar for the schedule.) For details on Validation for Advance Credit, such as schedule, procedure, and requirements, please inquire at the department/unit offering the course. The details below are only about Advance Credit Without Validation.


      Qualification The applicant must be either (A) a second degree student or (B) a transferee from a university not part of the UP system who has earned at least 66 academic units in his/her former college or university.
    Processing period Second month of the semester (October for the 1st Semester and March for the 2nd Semester)
    Requirements
  • Certified copy of Transcript of Records (TOR) with remarks “Copy for UP Diliman” (Source: UPD OUR)
  • Syllabi of courses which the student is applying for advance credit (Source: student’s former university)
  • Checklist for Application for Advance Credit Without Validation (Source: CMu OCS Counter or Downloadable page of the CMu website)
  • Mode of transaction Face to face
      Procedure
    1. The student fills out Part I of the Checklist for Application for Advance Credit Without Validation
    2. The student submits the Checklist, the certified copy of TOR, and the syllabi to OCS.
    3. The CMu SRE evaluates the student’s documents and prepares the Advance Credit Without Validation Form (AC Form). (processing time: 3 working days)
    4. The CMu SRE releases the AC Form to the student.
    5. The student requests his/her adviser to sign the AC Form.
    6. The student submits the AC Form, TOR, and syllabi to the units offering the courses for which he/she is applying credit.
    7. The offering unit evaluates the TOR and syllabi. Then, they indicate their action (approve or disapprove) on the AC Form.
    8. The student retrieves the AC Form from the offering unit.
    9. The student submits the AC Form to OCS for the dean’s signature.
    10. The dean signs the AC Form.
    11. OCS photocopies the AC Form and assigns one photocopy as the college’s receiving copy and the other as the student’s receiving copy.
    12. OCS releases the original AC Form and the student’s receiving copy to the student. The student signs the college’s receiving copy.
    13. The student submits the original AC Form to OUR Student Evaluation Section. He/she requests the receiving personnel to sign the student’s receiving copy.
    14. The student informs OCS that he/she has submitted the AC Form to OUR. OCS copies the date received on the college receiving copy.
    15. OUR validates the AC Form and updates the student’s record in CRS.
    16. The student and OCS monitor the student’s advance credit status in CRS.
    Further information Advance Credit Validation, UPD General Catalogue











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