A student must be officially registered in order to receive credit for course work. “Officially registered” means that the student has already gone through all the processes involved in registration up to payment of fees. For students with free tuition benefits under RA 10931, this means that their Form 5 with the remarks “Registered.”

All students, especially those who are covered by the free tuition provision of RA 10931, are enjoined to finish their registration on time. Paying students who are yet unable to pay the required tuition and other fees due to financial incapacity may apply for, and shall be granted, a loan from the Student Loan Board to complete their registration. The Office of Scholarships and Grants also offers assistance to qualified students.

For the procedure below, queuing is automatic in the post-advising and assessment steps. In other words, the adviser will be able to view the students who have locked their enlistment through his/her CRS Post-advising Module and the OCS staff will be able to view post-advised students through their CRS Automated Assessment Module. For this reason, students need not inform their adviser and the OCS about their need for post-advising or assessment. However, students are encouraged to follow up if their status has not changed after one working day or if they need urgent assistance.

Students who will not enroll in any course but who want to complete an INC, remove a grade of 4.0, or work on their thesis may enroll for residence. Note that enrolled for residence during the first or second semester is considered underloading since there are no/zero units enrolled. The student is required to submit a Notice of Underloading.

Registration for residence may be done until the end of the semester or midyear term; however, doing so during the registration period is strongly encouraged. Students who are covered by free tuition under RA 10931 must enroll for residence during the registration period.

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Opting out is the process in which beneficiaries of the free tuition provision of 10931 volunteer to waive this benefit and instead pay their registration fees.

Change of Matriculation (CoM) is a procedure in which a student who is already officially registered in the given term adds or cancels a class or changes a section. When the CoM process is completed, the units of the added classes become part of the student’s total number of units enrolled for the semester, while the units of the canceled classes become deducted from his/her total units enrolled.

For paying students, refund involving CoM may be applied for at the OUR Admission and Registration Section (ARS) and may be considered for the following reasons: 1) student was ill-advised; 2) student lacks the prerequisite for the subject; 3) student’s class schedules are in conflict; or 4) the class was dissolved.

A student who decides not to attend a class anymore may, with the consent of his/her instructor and the Dean, drop a subject before three-fourths (¾) of the hours for the semester/trimester/quarter term have elapsed, and not later. Important: When a course is dropped, its units are deducted from the total units load of the student for that semester/term.

A student who does not intend to enroll in a semester or who is enrolled but intends to withdraw his/her enrollment may apply for a leave of absence (LOA) for a maximum of two (2) consecutive semesters. A student may extend his/her LOA, through official process, for a maximum of two semesters more. A student on LOA does not sever his/her ties with the University. Since he/she is still officially a student of the University, he/she may NOT enroll in any collegiate program inside or outside the country. The college reserves the right to approve or disapprove the student’s application.